Getting Your House in Order 6: Audit Procedures

Event Date:8 December 2021 10:30 am — 8 December 2021 12:00pm

The pandemic has put many museums and collections at risk, with some looking at facing insolvency, mergers with other sites and the movement of collections.

Good collections documentation is the key to managing these processes smoothly, ensuring that any museum collection is accountable and manageable in a high pressure scenario. We were inspired by our colleagues at North West Museum Development and their ‘Getting Your House in Order’ programme, and we have commissioned the Collections Trust to offer the same support and training to museums in the south east.

The Collections Trust team will provide the framework of Spectrum 5.0 and its procedures to bring a focus on the planning and work involved to get your collections documentation in place. We will also be bringing in Professor Janet Ulph, Professor of Commercial Law at the University of Leicester, who will bring a different perspective to the legal and ethical issues associated with dealing with collections.

There will be six sessions delivered online, which are open to staff, boards and volunteers from museums in the south east which are Accredited or formally working towards Accreditation.

The ‘Getting Your House in Order’ sessions are not just for museums facing huge change, but they act as a great refresher for museums wanting to improve their documentation standards, and will serve as a reminder of why this work is necessary.

Within the booking process you can indicate if your museum is or could be facing one of these scenarios, and you will be prioritised for a place.

Do you have the collections and information you think you have?

This session will explore the Spectrum 5.0 Audit procedure – systematically checking the accuracy and completeness of the information you have about your collections.

At the most basic level, the procedure confirms that your records match the physical reality: you have all the objects you should have, correctly numbered and located where they are supposed to be. We will explore the difference between Inventory and Audit, discuss the benefits of undertaking regular audits and how you might approach this.

Before the session:

  • Think about how you do things in your museum, referring to your museum’s policy and procedures related to Audit. You might also find it useful to have these with you to refer to during the session.

Book your place.

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