Registrar, Chichester, West Sussex

Location:Chichester, West Sussex Salary:£25,000 (pro rata) Benefits:Holiday Allowance • 25 days basic holiday allowance (pro-rata) • Extra day off each year to celebrate a birthday or other occasion Pension • Auto Enrolment scheme. Currently a 3% contribution from Pallant House Gallery Travel Support • Interest free loan scheme for annual season tickets for trains • Interest free loan for annual car park permits Wellbeing Package Discounts and free offers • 20% discount in the Pallant House Gallery Restaurant and Café (excluding Saturday) • 10% discount in Pallant House Gallery Bookshop • Free admission tickets to the Gallery for family and friends • Free tickets to Gallery talks • Free copies of the lead exhibition catalogues and Gallery Magazine • Free Preview tickets for Chichester Festival Theatre (subject to availability) • Free Curator’s Art Pass through the Art Fund. Health & Wellbeing • Fresh organic fruit provided weekly in the staff room • Annual flu jab • Free sanitary products • Offer of health and wellbeing related counselling (up to six sessions, subject to the confirmation of the session rate) for staff on request from your line manager Main duties:

• Responsible for managing all art movements in and out of Pallant House Gallery.
• Scheduling of temporary exhibition installation programme
• Coordinate and administer the loans out programme from the permanent collection
• Coordinating loan requests, liaising with transport companies, ensuring insurances is in place, condition reports and receipt forms are completed
• Coordinate and administer loans in for exhibition projects and collection displays: including transport, loan agreements, facility reports, security, insurance and couriers
• Liaising with borrowing institutions to ensure they meet all requirements regarding security, insurance and environmental conditions
• Responsible for the preparation of all loan agreements and any other contractual agreements concerning loans and exhibition projects
• Review lenders’ loan agreements and negotiate clauses where necessary
• Supporting the Collections Manager with the processing of new acquisitions by arranging delivery and insurance
• Assisting with the installation of temporary exhibitions – including liaising with couriers, packing and unpacking of works, and preparing and completing condition report forms
• Make travel, accommodation and per diem arrangements for couriers from lending institutions
• Check invoices for packing, transport, courier costs and insurance and keep up to date electronic records of these
• Contribute to the setting up of budgets, update expenditure forecasts and monitor and update actual costs
• Responsibility for the scheduling of arriving and departing shipments in liaison with the curatorial team and Art Technician
• Supporting the Collections Manager in scheduling and undertaking an audit of Pallant House Gallery art works
• Provide administrative and practical assistance to colleagues working on exhibition tours from Pallant House Gallery
• Ensuring risk assessments have been completed for artworks as appropriate

Other duties

• Acting as courier for collection artworks on loan as and when required
• Operate in accordance with employment, Health and Safety, equal opportunities and other practices, policies and procedures
• All role holders are expected to undertake such other appropriate duties as may be requested

This job description outlines the principal responsibilities and duties of the post holder. It is not meant to be, nor is it, an exhaustive list of specific responsibilities and duties. The post holder will be expected to undertake any other duties which could reasonably be expected as being within the remit of the post.

Interview date:31/07/2019 Closing date:19/07/2019 Job Description:

The Registrar is responsible for the coordination and logistical arrangements of all movements of works of art in and out of Pallant House Gallery. This includes packing, transportation, indemnity and insurance arrangements for temporary exhibitions and displays. The post holder will execute this to agreed deadlines, to international museum standards, to lenders specifications and as cost effectively as possible. The Gallery Registrar will work closely with the Collections and Exhibitions team, Art Technician and freelance art technicians to deliver an ambitious programme of exhibitions and ensure the highest standards of care.

This is an exciting time at Pallant House Gallery as we seek to expand our venue and attract new audiences. Pallant House Gallery is a leading UK museum that stimulates new ways of thinking about art. We explore new perspectives on British art from 1900 to now through an ambitious programme of exhibitions and creative opportunities for all. We invite people from all walks of life to explore our world class collection in a distinctive setting in the heart of Chichester.

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