Office and Finance Assistant – Ditchling Museum of Art + Craft

Location:Ditchling Salary:18,000 pro rata Main duties:

Finance

• Bookkeeping
o Undertake data entry on Quick Books and reconcile the bank weekly
o Weekly cash and PLU reconciliation and recording
o Process and pay invoices and track payments
o Monitor group visit and venue hire invoicing and payments
o Reconcile credit cards, petty cash and PayPal monthly
o Assist in the preparation of annual accounts
o Filing and shredding
o Update cash flow and data spreadsheets
o Monitor weekly targets

HR

o Process holiday and sick leave forms
o Update payroll spreadsheets
Office Administration
o Answer the phones and act as office receptionist
o Manage stationery orders
o Help solve IT issues and monitor printer ink levels
Building
o Assist General Manager in day to day upkeep of the museum
o Undertake an audit of storage and help to implement improved storage facilities
o Assist with Front of House duties as required
This list is not exhaustive, and the post holder may be asked to assist with other tasks, where appropriate.

Closing date:26/06/2019 Job Description:

Overall Purpose of the role:

This role is essential to support the day-to-day running of the Museum, working alongside the General Manager to make sure it runs smoothly.

The post would suit someone with strong attention to detail, who is good with figures and enjoys an organised approach to their work. Key tasks will be to support financial processing and be a first point of call for enquiries to the Museum, both by telephone and email. We are looking for someone who is able to take on tasks and work independently but ask for help when needed. We are a small team who work closely together to support each other in our roles and will provide a welcoming atmosphere.

  Full details [external link]

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