Kiplin Hall and Gardens – Freelance Brief for collection assessment

Closing date:05/05/2020 Job Description:


Kiplin Hall and Gardens is a historic house and accredited museum located near Richmond in North Yorkshire. The house is Jacobean and sits at the heart of a 90-acre estate. It tells the story of the four families who owned the Hall. It is a registered charity and has been open since 1971. More details can be found at

One area of our collection we are looking to develop is to tell more of the story of the working side of the estate (which once totaled around 5,000 acres). We have plenty of items about the families who lived in the Hall but a lot of the service buildings no longer exist or have been converted for other use so we have no collection items covering their story.


We have been offered the opportunity to secure a bequest which mostly contains items that relate to kitchens and dairies, (two of the buildings that were on site but were demolished in the 1960’s). This collection will give us a good starting point in telling these stories which we lack.

We have some images of the collection, and a fairly complete inventory, which leads us to believe that we might be interested in securing the collection. However, to enable us to make a decision, we need to gather some more information.

The collection is located in a house about 8 miles outside of Canterbury in Kent. With the current restrictions on travel, we are unable to visit the property ourselves to make an assessment. We are therefore hoping to secure the services of someone who lives closer to the site to help us review the potential collection.

Access will be provided to the property by someone living locally, and social distancing and hygiene guidelines will need to be applied throughout the process.

Tasks required

· Complete the inventory – There are around 350 items in the collection, but some of the items are listed generically e.g. as ‘a collection of forks’. We would like to establish exact numbers on these items.

· Photograph the collection – we don’t need high quality images, just good enough to allow us to look at everything we are looking to take on. They can be photographed in groups (e.g. the collection of forks) or individually.

· Initial condition assessment – nothing too in depth is required; all objects should be briefly inspected and any obvious concerns over their condition noted for us (photographed where appropriate).

· Object size assessment – all objects (or groups of objects) to be measured (again, doesn’t have to be exact, just a rough height, length, depth) to tell us what transport, storage and display capacity may be required

· Liaise (digitally) with our curator – to answer any queries raised through the process requiring an onsite eye.


We ask that you submit your day rate for the work and an estimate of the time you think might be involved based on the information provided, but that we are flexible in extending the budget to enable the work to be fully completed if it takes longer than initially anticipated.

We will pay any expenses that arise if they are agreed in advance.

Person requirements

We require that you are able to reach the site without breaching any “social distancing” guidelines and that you are able to secure the use of your own equipment (camera and laptop). We are hoping to complete this task as soon as possible, so someone with an early window of opportunity to undertake the work would be appreciated. At least one session on either a Monday or Wednesday afternoon will be required for liaising with the curator. Ideally, we require the work to be completed by 15th June 2020.

We are keen to support a freelancer at this difficult time, so priority will be given to anyone who is self-employed, but we will consider applications from organisations too. Kiplin is an equal opportunities organisation, and we are keen to receive proposals from anyone who meets the requirements of the brief.


Please send a CV with a brief covering letter (1 side A4 max) outlining your day rate, estimate of the time needed, likely availability dates, and any additional information you think is pertinent to us. Please email it to by 5pm on Tuesday 5th May We will let everyone know that a candidate has been selected within three working days.

If you have any queries, please email Director James Etherington at the above address or ring 07956014684.

We can supply the initial inventory we have received and the images we have to date, if required to help you prepare a quote.

The address will be supplied to the successful candidate, public transport appears to be available and will get you within 0.7 miles of the property.

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