Finance Officer, The Story Museum, Oxford

Reference No.FM1019 Location:Rochester House, 42 Pembroke St, Oxford OX1 1BP Salary:£20,000 - £23,000 Benefits:Find out how you can walk through the door that says ‘Staff and Fictional Characters’ and join an expanding team of over 35 employees and 150 volunteers. • Be part of team that is committed to sharing great stories and is driven by its values: • Being brave and resourceful • Offering a warm welcome and a satisfied goodbye • Always learning and growing • Being seriously playful • Help to make a tangible difference to improving word poverty through story both at the Museum and through outreach programmes. • Help create a wonder - the world’s first Story Museum. • Work with colleagues for whom exploring cultural differences and working to increase inclusion is integral to their working day. • Opportunities for flexible working including part-time, job share and time off in lieu. Receive access to an Employee Support Programme which offers confidential advice and counselling. • Benefit from Continuing Personal & Professional Development programmes and regular team briefings and training sessions. • Work in an organisation where everyone gets paid above the National Living Wage and gets 25 days annual leave a year (pro rata) plus bank holidays. • Join a pension scheme with a 5% company contribution. • Benefit from exclusive offers and concessions in the shop, café and for entry to the galleries and special events. Main duties:

Main purpose
• to provide efficient sales ledger and purchase ledger bookkeeping services.
• to provide useful and timely management information.
• to implement and help to develop and improve The Story Museum’s financial controls and systems, liaising with all relevant departments.

Main duties and responsibilities
Sales Ledger
• Managing the sales ledger for non-retail income across various departments for both the charity and the trading company
• Processing all BACS, cash, cheques and credit card receipts including voluntary income

Purchase Ledger
• Managing and processing the purchase ordering and purchase ledger systems, including staff expenses, petty cash and store cards
• Performing regular reconciliations of control accounts, PayPal account, petty cash, box office receipts and the daily takings from the shop and café
• Taking cash deposits to the bank.
• Making debit card purchases with Amazon and other online suppliers and obtaining appropriate VAT invoices from suppliers
• Entering bank payments for payroll

Reconciliation & Reporting
• Reconciling project budgets and departmental budgets to actuals
• Recording and claiming Gift Aid on charitable donations
• Assisting with preparing quarterly VAT returns
• Assisting with grant claims
• Maintaining manual and Sage records
• Interrogating Sage or manual reports to check figures or prepare analysis and reports as required
• Undertaking any other duties consistent with the range of the post as may reasonably be requested

Retail
• Assisting shop team with stock control
• Entering new stock items onto the accounts systems and adjusting prices and quantities as necessary

General
• Maintain personal knowledge by completing in-house training and workbooks.
• To proactively engage with The Story Museum’s values and organisational objectives.
• To adhere to, and actively contribute to all Museum policies, including Equalities (diversity, access and equal opportunities), Environmental and Health & Safety; and those required for Museum Accreditation.
• This job description is a guide to the nature of the work required and is not wholly comprehensive or restrictive.
• Travel is not generally required except possibly to attend training courses

Application Form required (online)

Closing date:11/11/2019 Job Description:

Finance Officer
The successful candidate will be a pivotal part of the small accounts team but will also be a vital first point of contact for the wider team. They will need to be able to work both collaboratively and independently and will need to be able to manage changing demands on their time as and when the need arises.

Main purpose
• to provide efficient sales ledger and purchase ledger bookkeeping services.
• to provide useful and timely management information.
• to implement and help to develop and improve The Story Museum’s financial controls and systems, liaising with all relevant departments.

The Story Museum employs people who are brave and resourceful; who are passionate about achieving the vision to enrich lives through story; who are friendly and flexible and willing to continuously learn and grow.

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