Development and Delivery Officer, Wheels of Time

Location:Kent (most work and meetings are expected to be undertaken remotely) Salary:£ 250 per day, 40 days per year, 3 years Main duties:

Year 1

  • oversee the governance review and transition of WoT to a charity with a new Management Board;
  • transfer of the administration processes to online;
  • manage consultants;
  • undertake scheme administration,
  • support organisational development,
  • develop new and different audiences
  • review the Data Management consultant’s online database for collection of data and management of member data
  • give input into Website development to create the interface between the new database and WoT website and a member portal for members to manage their site’s information and input their participation data

Year 2

  • test new administration data management systems
  • undertake audience research and plan how to engage with the identified audiences
  • pilot test franchise scheme with Weymouth and Portland Museums and Heritage Group (W&PM&HG) using new systems

Year 3

  • deliver new engagement initiatives based on research undertaken in year 2
  • roll out of franchise scheme


  • Assist with implementing the sustainability of WoT.
  • Liaise regularly with the Core Group.
  • Relationship management, being the first point of contact with project stakeholders
Interview date:11/10/2021 Closing date:01/10/2021 Job Description:

Wheels of Time (WoT) is seeking to appoint an experienced Development and Delivery Officer on a consultancy basis to help deliver a three year project to enable it to:

  • oversee the governance review and transition of WoT to a charity and new Management Board;
  • oversee the automation of data management systems and creation of a member portal;
  • provide input into promotional media;
  • manage consultants;
  • carry out audience research to direct the development;
  • support the WoT Management Board during the transition

Wheels of Time

Wheels of Time is a scheme to encourage 5-11 year olds to explore and learn more about heritage by visiting small to medium sized museums and heritage sites across Kent.
The idea was started in 2014 as a passport scheme, led by Maidstone Museum, which developed in 2016 into an incentive badge scheme led by Ashford Museum. The current members total 48 in 2020/2021; many of which are volunteer run, together with some local authority run sites. The scheme is funded by grants and member site contributions. The scheme currently offers free badges and lanyards for participating youngsters and as an incentive process also provides a free certificate and personalised badge award scheme for collecting 10, 20, 30 and all site badges.
E-Badge Scheme
In 2021, in response to the Covid-19 situation, the group developed a separate e-badge scheme whereby those sites who wished to participate (26 of the 48 as at August 2021) now also offer at least one on-line activity, thus enabling visitors of all ages to engage in heritage activities and collect an e-badge in the process. An automated award scheme exists for collecting 5, 10, 20, and all site badges.
Wheels of Time (WoT) acts as lead organisation providing administration support and financial management for its member sites from across Kent. It is managed by representatives from its members by an elected ‘Core Group’.

Each year new sites apply to join the scheme and the scheme has also been approached by other counties about joining the scheme. The Core Group have initiated the automation of the administration to enable further growth to enable the Core Group to focus on strategic development and planning. With the funding received from the Arts Council a Development and Delivery Officer (DDO) is now sought by the group to assist the Core Group in the development of the scheme.

Outcome and Outputs

Supported by a Development & Delivery Officer and Data Management and Governance Specialists, Wheels of Time will:

  • Undertake a governance review and transition to a separate organisation independent of Ashford Borough Museum Society
  • Create online data management systems and a member portal
  • Carry out audience research to review current engagement and explore new and different audiences –via new activity, members and piloting a franchise model

Person Specification

Essential Skills:

  • Excellent project management experience.
  • Personable and confident in communicating with a wide range of people and audiences, including stakeholders and funders.
  • Excellent track-record in marketing and assisting organisations to improve sustainability.
  • Ability to analyse complex material and produce clear, well supported recommendations.
  • Good IT and presentational skills.
  • Ability to prioritise workloads and work under pressure.
  • Flexible in approach and ability to be quick thinking and resourceful.
  • Practical and proactive attitude.
  • Self-motivated.

Desirable Skills:

  • Knowledge and experience of the promotion of heritage
  Full details [external link]

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