Collections Documentation Officer, Littlehampton Museum

Location:Littlehampton Salary:£15,854 pro rata per annum (£10.14 per hour) Main duties:

Key Tasks  


  1. To maintain paper and computer records in accordance with Museum Accreditation and SPECTRUM 5.0 documentation standards.


  1. To transfer existing paper documentation to computer records using the MODES database and create new records where needed, improving access and use of the Museum Collections.


  1. To maintain the MODES database, liaising with the Town Council’s external IT provider and MODES support team.


  1. To produce inventories of objects & other items as required in order to maintain location and movement control within the museum.


  1. To reconcile objects & other items to paper and computer records as necessary, identifying items using existing documentation and associated materials.


  1. To carry out marking and labelling of objects & other items as required in accordance with relevant Museum standards.


  1. To contribute to a programme of digitisation of the museum’s collections through scanning and photographic recording.


  1. To assist the Curator in identifying resources required for the completion of the Collections Documentation Project including the effective use of storage.


  1. To undertake research as part of the public enquiry service.


  1. To contribute to the Interpretation and display of the collection as well as the production and set up of the Museum’s programme of Exhibitions and Events.


  1. To contribute to public engagement as required including the delivery of talks, education sessions and outreach


  1. To assist the Curator in maintaining the Museum’s accredited status.


  1. To assist in the planning and supervision of the ongoing work of the Volunteer Team and any students or work placements.


  1. To cover for the Curator in their absence to ensure the day to day running of the Museum.


  1. To act as key holder for the Museum and Manor House.


  1. To comply with the Town Council’s Health & Safety Policy at all times.


  1. Apply consistently the principles of Equal Opportunities, as embodied in the Town Council’s policies and practices throughout the duties outlined.


  1. To undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of Town Council services.


  1. To undertake any other tasks commensurate with the grading of the post, as required by the manager/supervisor or the Town Clerk, ensuring that all duties undertaken are done so in accordance with departmental policies, practices, procedures and standards.                


This job description sets out the duties of the post at the time when it was drawn up.  Such duties may vary from time to time without changing the general character of the duties or the level of responsibility entailed.  Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Interview date:04/12/2019 Closing date:27/11/2019 Job Description:

Collections Documentation Officer

30 hours per week (Tuesday to Saturday)

Fixed Term Contract up to 18 months

NJC Scale 4 SCP 7 (£19,554)

£15,854 pro rata per annum (£10.14 per hour)


Littlehampton Town Council is seeking to appoint an experienced museum professional to co-ordinate Littlehampton Museum’s collections documentation with a focus on the delivery and completion of our Collections Documentation Project.

This includes supporting the Curator with the day to day running of the Museum, care and conservation of the collection and contributing to the Museum’s programme of exhibitions and events.

The successful applicant will have experience of electronic collections management systems and procedures as well as experience of working in a museum or similar environment. Experience and knowledge of working with MODES museum software is also desirable.

The post holder is responsible for supervising volunteers and work placements. They are also responsible for covering for the Curator in their absence.

In addition, you will need proven communication and time management skills, be able to work on your own initiative and be confident assisting members of the public.

A postgraduate museum qualification or equivalent demonstratable experience is desirable but not essential.

Littlehampton Town Council is an Equal Opportunities Employer.

If you are interested in applying, the full job description and person specification for this role is available at where the application form can also be downloaded.

Only completed application forms will be considered for this position and only applicants invited for interview will be contacted.

For further information and to discuss the role please contact Charlotte Burford, Museum Curator at Littlehampton Town Council on 01903 738100 or email

Closing date: Wednesday 27th November 2019

Proposed interview date: Wednesday 4th December 2019

Proposed start date: As soon as possible


  Full details [external link]

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