News & Opportunities

Here you will find all the latest news and opportunities from around the region and nationally. Just click on the 'show tags' button on the left under the calendar to filter the information to your requirements.

Job Opportunity: Collections Documentation Intern, Museum of Army Flying

Responsible to: Museum Curator
Length of Internship: 35 hours per week for 9 months
Start date: November 2016 (tbc)
Salary: £7.20 / hour. This is a HLF-funded post.


This role is part of the Museum’s HLF-funded British Army Flying: Discovering Stories of Courage, Comradeship and Innovation project. The project will see the reinterpretation of the Museum’s collections, new high quality collections and archive storage, a new conservation workshop and a programme of learning, engagement and volunteering activities.

The Intern will provide support to the Curator and Archivist during the Development Phase of the project whilst gaining skills and practical experience of collections documentation in an operational museum environment.

Key Purpose of the Job

To assist the Curator and Archivist with the day-to-day management of the Museum’s collections documentation

To gain practical experience and understanding of all aspects of collections documentation work.

Main Duties and Responsibilities

Accessioning of new acquisitions to Spectrum standards.

Cataloguing and indexing of the Museum collection, including the creation of retrospective inventories.

The transfer of existing records, and the creation of new records, in MODES.

The creation and maintenance of accurate location records.

The assimilation of existing documentation, including correspondence, into current records.

Administering new loans in accordance with Museum policy.

Reviewing retrospective loans and providing updated paperwork.

Using collections documentation to answer queries received from the public, the Army Air Corps and other Museum departments about material held in the Museum collection.

Contribute directly towards the HLF project by working closely with the Curator and external interpretation / exhibition design team to carry out research within the collections records to inform the new interpretation plan and exhibition design for the reinterpretation of the Museum.

Working with the Curator and Archivist to plan the decant and relocation of the archive and artefact collections and contributing towards planning the new archives store.

Assisting in the interpretation of the collections during display projects.

Participating in Museum activities and events as required.

Providing other support to the Curator and Archivist as required.

Skills and Knowledge

Good communication and interpersonal skills

Ability to work using initiative and without supervision

Computer literate, ideally with experience of working with a heritage collections database

An enthusiasm for tasks which require relentless attention to detail

Excellent organisation skills

Ability to prioritise

A good team worker

Willingness and aptitude to work with Museum volunteers

A commitment to upholding Museum policies, including Health and Safety

Enthusiasm for aviation / military collections would be an advantage.

Qualifications and Experience

Educated to Degree level in an appropriate subject or the equivalent experience

This role would suit a recent graduate seeking to develop their practical experience of working in a professional Museum environment

A working knowledge of museum database and manual documentation systems would be highly advantageous.


An allowance for relevant external training is available in addition to on-the-job training

How to apply

The Museum of Army Flying welcomes applications from all sectors of society and follows a policy of non-discrimination on the basis of race, religion, colour, gender, age, nationality or disabilities.

Please submit:

  • a comprehensive CV (3 page maximum) containing the details of relevant qualifications and experience
  • a covering letter (3 page maximum) which states your interest and suitability for the post
  • the names and addresses of two referees, one of whom should be your current or most recent employer or educational establishment


Susan Lindsay
The Museum of Army Flying
Middle Wallop
SO20 8DY
Tel. 01264 784421

Referees will not be contacted without a candidate’s prior consent.

The deadline for applications is 4pm on 19th September 2016.

Interviews will be held in the week commencing 3rd October 2016. Please indicate in your covering letter if you will be unavailable at this time.

Disability Confident

If you have a disability, please let us know in your application. The Museum is committed to interview all disabled applicants who meet the minimum criteria for a job vacancy and to consider them on their abilities.

Find out more